Executive Assistant/Office and Building Manager
Office Manager Duties:
• Answer phones.
• Greets and directs clients and other visitors, relaying information on programs as appropriate.
• Open, sorts, and delivers mail daily.
• Orders office supplies and maintains stock in supply room.
• Assists in organization of Foundation activities and frequently contacts Board members and other outside personnel on
matters relating to the Foundation’s activities.
• Maintain and establish fund files and filing systems and confidential donor records.
• Maintain Foundation manuals, policies, appropriate committee and Board lists, etc.
• Coordinate meetings of the Board of Directors. Attend regularly scheduled meetings; prepare meeting materials, such as notices, agendas, hand-outs, etc. Prepare accurate meeting minutes.
• Respond to written, electronic and telephone inquiries. Takes appropriate action to assure that important and pertinent info is properly disseminated to the President, SCF staff, and/or donors.
• Type and proof minutes, reports, letters, etc., in accordance with Foundation procedures and standards, often compiling
needed information from several sources and developing an appropriate format.
• Schedules appointments and coordinates arrangements for meetings, luncheons and conferences.
• Maintain and assemble storage rooms to insure easy accessibility of files and other stored materials.
• Attend and assist in organizing Foundation activities (i.e., Excellence in Education, Annual Celebration, Cornerstone Club reception).
Building Duties:
• Schedules and coordinates meetings from community groups for SCF boardroom and 2nd floor classroom.
• Maintains maintenance requests from Morley Building tenants.
• Composes Morley Building leases, letter of intents, and lease renewals.
Executive Assistant Duties:
• Composes and types own correspondence as directed.
• Prepare correspondence, documents, memorandums, etc., on behalf of the President and donor relations staff.
Answer inquiries by sending the appropriate information packet.
• Manages specific special projects as directed by the President.
• Assemble and compile statistics and information, as directed.
• Operate with a certain degree of independent judgment, relieving President and donor relations officer of routine inquires and/or details.
• Plans own work to meet schedule deadlines.
• Other jobs as assigned.
All:
• Represent Saginaw community Foundation at key community events.
• Provide staff support to assigned committees.
• Assist and participate in the Foundation’s major events.
• Perform other functions as assigned by the President.
• Maintain a high level of confidentiality.
COMPUTER SKILLS: Excellent knowledge of Microsoft Office Suite.
SALARY: Negotiable.
BENEFITS: Available after probationary period.
DEGREE: Bachelor’s Degree preferred.
TO APPLY: Send resumé and cover letter to Reneé Johnston, President & CEO, Saginaw Community Foundation, 1 Tuscola St., Suite 100B, Saginaw, MI 48607 or via email at renee@saginawfoundation.org. by Friday, December 1, 2017.
